Choosing the right long-distance moving company is one of the most important decisions you’ll make when moving out of state. The process involves more than just booking a truck—it’s about protecting your belongings, your budget, and your peace of mind throughout a complex transition.
Table of Contents
- Understanding Long-Distance and Interstate Moves
- How Long-Distance Moving Costs Are Calculated
- Planning Your Move: Timeline and Preparation
- Choosing the Right Moving Service
- What to Look for in a Long-Distance Moving Company
- Common Mistakes to Avoid
- Packing Tips and Supply Recommendations
- FAQ
- Key Takeaways and Next Steps
Understanding Long-Distance and Interstate Moves
Long-distance moves typically refer to relocations over 100 miles, especially those crossing state lines (interstate moves). Unlike local moves, interstate moving companies must follow federal regulations set by the Federal Motor Carrier Safety Administration (FMCSA). This means movers must be licensed, insured, and compliant with safety standards designed to protect your household goods and your rights as a consumer.
Long-distance moves involve more logistical planning, longer transit times, and higher costs. The process includes detailed inventory lists, contracts known as Bills of Lading, and strict delivery schedules. Understanding these basics helps you make informed choices and spot red flags early.
How Long-Distance Moving Costs Are Calculated
Unlike local moves, which are often billed hourly, long-distance and interstate moving companies calculate costs based on:
- Weight or volume of your shipment: Heavier or bulkier loads cost more to move.
- Distance traveled: The farther your move, the higher the transportation cost.
- Additional services: Packing, unpacking, storage, and specialty item handling add to your total.
- Timing: Moving during peak seasons (summer, end of month) can increase rates.
- Accessibility: Stairs, elevators, or long carries may incur extra fees.
Always request a written, binding estimate after an in-home or virtual survey. This protects you from unexpected price hikes on moving day.
Planning Your Move: Timeline and Preparation
Successful long-distance moves start with early planning. Here’s a suggested timeline:
- 8+ weeks out: Research moving companies, compare quotes, and check FMCSA registration numbers.
- 6 weeks out: Begin decluttering and donating items you don’t want to move. Start gathering packing supplies.
- 4 weeks out: Book your moving company and confirm details in writing. Notify schools, doctors, and utility companies of your upcoming move.
- 2 weeks out: Pack non-essential items and label boxes by room. Arrange travel and lodging if needed.
- 1 week out: Finish packing, set aside essentials, and prepare a moving day kit (snacks, chargers, important documents).
Pro tip: Keep all paperwork, receipts, and contracts in a dedicated folder. This makes it easier to resolve any disputes or file claims if needed.
Choosing the Right Moving Service
There are several options for moving out of state:
- Full-service movers: Handle everything from packing to loading, transport, and unloading. Best for convenience and peace of mind.
- Partial-service movers: You pack, they load and transport. A good balance of cost and professional help.
- Portable moving containers: You load a container at your own pace; the company transports it to your new home.
- Truck rental: DIY option where you drive the truck yourself. Cheapest, but most labor-intensive and risky for long distances.
Consider your budget, time, physical ability, and comfort level with handling logistics. For most long-distance moves, hiring a reputable interstate moving company offers the best protection and least stress.
What to Look for in a Long-Distance Moving Company
FMCSA Licensing and Insurance
All interstate movers must have a valid U.S. DOT number and be registered with the FMCSA. You can verify this on the FMCSA website. Reputable movers provide proof of insurance and offer valuation coverage options to protect your belongings.
Transparent Estimates and Contracts
Professional companies provide binding or not-to-exceed estimates after a thorough survey. Avoid movers who only offer quotes over the phone or refuse to put pricing in writing.
Positive Reviews and References
Check online reviews and ask for references from recent customers. Look for consistent feedback about punctuality, communication, and care with belongings.
Red Flags to Watch For
- Large deposits or cash-only payments required upfront
- No physical address or company information
- Lack of FMCSA registration or insurance documentation
- Unclear or incomplete contracts
One common scenario: A family receives a lowball quote from an unlicensed mover, only to have their belongings held “hostage” for extra fees at delivery. Verifying credentials and reading the fine print prevents these headaches.
Common Mistakes to Avoid
- Waiting too long to book: Good movers fill up quickly, especially in summer. Book at least 4–8 weeks ahead.
- Not decluttering: Moving unnecessary items increases weight and cost.
- Skipping insurance: Basic coverage is minimal; consider full-value protection for peace of mind.
- Ignoring mover credentials: Always check FMCSA registration and insurance before signing a contract.
- Poor packing: Rushed or improper packing leads to damage. Use quality supplies and label everything clearly.
Packing Tips and Supply Recommendations
- Use sturdy boxes in various sizes, packing paper, bubble wrap, and strong tape.
- Label each box with its contents and destination room.
- Pack heavy items (like books) in small boxes, and light items (like bedding) in large boxes.
- Wrap fragile items individually and fill empty spaces with soft materials.
- Keep important documents, valuables, and essentials with you during the move.
Many professional movers offer packing services, but if you DIY, start early and pack a little each day to avoid last-minute stress.
FAQ
How do I verify if a moving company is licensed for interstate moves?
Check the company’s U.S. DOT number on the FMCSA website. Only licensed movers can legally transport goods across state lines.
What’s the difference between a binding and non-binding estimate?
A binding estimate guarantees the price based on the inventory surveyed. A non-binding estimate can change if your shipment is heavier or larger than expected.
How far in advance should I book a long-distance moving company?
Book at least 4–8 weeks before your move, especially during peak moving season (May–September).
What insurance options are available for long-distance moves?
Movers must offer basic liability coverage, but you can purchase full-value protection for better coverage against loss or damage.
Are there items movers won’t transport?
Yes, most companies won’t move hazardous materials, perishable foods, pets, or plants. Ask your mover for a full list of prohibited items.
Key Takeaways and Next Steps
Choosing the right long-distance moving company is essential for a smooth, safe, and cost-effective move out of state. Prioritize licensed and insured movers, get written estimates, plan ahead, and pack carefully. Avoid common mistakes by staying organized and informed.
Ready to take the next step? Compare free moving quotes on Quick Moving Quotes to find a reliable, experienced company for your interstate move.